The Role

We are seeking a highly organised and detail-oriented Parts & Operations Administrator to support our Test & Development (T&D) department on a 3-month contract. This role is critical to ensuring the smooth management of parts, logistics, and administrative processes that underpin prototype development and testing activities.

You will act as a central point of coordination between Engineering teams, suppliers, customers, and laboratory heads, ensuring parts are ordered, inspected, tracked, and delivered efficiently and accurately.

Key Responsibilities

• Raise stock requests, credit card requests, and purchase orders in line with company procedures
• Order, retrieve, and inspect parts against engineering drawings
• Collate, maintain, and manage detailed parts lists and requirements
• Package and ship parts and prototypes domestically and internationally
• Arrange carnets and manage shipping documentation for prototype movements

Financial & Administrative Support

• Book in and process invoices accurately and in a timely manner
• Maintain organised records of parts, documentation, and prototype files
• Provide general administrative support to the Test & Development function

Stakeholder Coordination

• Liaise with internal departments, external suppliers, customers, and laboratory heads regarding parts requirements and logistics
• Ensure clear communication and timely updates on part status and deliveries

Skills & Experience

Essential:

• Proven experience in parts management, logistics coordination, or a similar operational role
• Ability to read and interpret engineering drawings
• Experience viewing CAD models and comparing them to physical parts
• Strong proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent organisational skills and attention to detail
• Strong communication and coordination skills

Desirable:

• Experience within the automotive industry

Personal Attributes

• Highly organised with the ability to manage multiple tasks simultaneously
• Proactive and solution-focused
• Detail-oriented with a strong quality mindset
• Comfortable working in a fast-paced engineering environment