Personal Assistant

Job Details

Do you thrive in a fast‑paced environment where discretion, organisation and people skills really matter?

We’re looking for a highly capable and experienced Personal Assistant to provide outstanding, proactive support to our Head of Procurement, playing a key role in enabling effective leadership across a busy and high‑impact function.

You’ll be at the heart of our nationally award-winning Procurement team, managing priorities, coordinating activity, and acting as a trusted first point of contact for senior stakeholders across WMCA and partner organisations. This is a varied and rewarding role for someone who enjoys forward-planning, problem‑solving and delivering a consistently high standard of service.

What you will be doing.

• Provide high‑quality, confidential PA support to the Head of Procurement, acting as a proactive and trusted first point of contact.
• Manage complex diaries, meetings, correspondence, travel and accommodation in line with agreed priorities and policy.
• Support forward-planning by coordinating plans, information and activity across senior managers and the wider team.
• Handle and prioritise incoming communications, drafting responses and briefing senior managers where appropriate.
• Foster and build strong working relationships across WMCA, partner organisations and the Business Support function.
• Produce presentations, reports and management information through research, analysis and accurate record‑keeping.
• Support financial and administrative processes, including budget monitoring, invoice processing and governance compliance.

What’s essential.

• An experienced PA/ Administrator, who can work at a high level of intensity on their own initiative, using judgment and displaying resilience.
• Experience of coordination, preparation, and supporting meetings, including booking venues, meeting invites, circulating agendas and papers, note-taking and following up/ progressing actions.
• Experience of working within a busy environment, practical office experience, including experience in dealing with external contractors.
• A calm and professional manner, with the ability to effectively liaise with senior management and executives.
• Excellent written and spoken communication skills.
• Professional with strong interpersonal and team-working skills.
• Ability to deal with difficult or sensitive situations tactfully and with diplomacy, and always maintaining a high degree of confidentiality.
• A flexible approach to work, prioritising work to meet demands and strong time management skills.
• Ability to network effectively with external and internal contacts, including senior management, and maintain excellent relationships.
• Excellent IT skills, including Word, Excel, and PowerPoint.
• Ability to efficiently work under pressure to meet deadlines.
• A good standard of education, including maths and English at GCSE or equivalent level.

Location.

The location for this role is 16 Summer Lane, Birmingham, B19 3SD, with at least 2 days a week spent in the office.

How to apply.

Applying for a role with WMCA is straightforward. Follow these steps to get started.

1. Create your Careers Account.Register with your name, email address, and a password.
2. Build your Profile.Upload your CV to help populate your career and education details.
3. Write your Supporting Statement. Make sure to address each of the required essential criteria.
4. Submit your application. Do one final check and once complete, click submit.