Site Key Documents Coordinator

What you'll do

Working with the Key Document Lead, you'll play a vital role in ensuring our key documents are maintained to a high standard and remain useful to teams across YTL UK.

Your responsibilities will include:

• Supporting the day‑to‑day management of the Site Key Documents SharePoint platform, including permissions, access, structure, and data quality
• Helping integrate new document sets onto the platform by investigating where existing materials are held, supporting document owners, and ensuring agreed onboarding and update processes are followed
• Supporting the Scheme Takeover process, ensuring new project documentation is captured, validated, and stored correctly for future use
• Monitoring expiring or expired documents using reporting tools and working with document owners to keep content current and accurate
• Liaising with IT to support document imports and explore opportunities to improve systems, processes, and automation
• Acting as a point of contact for colleagues across the business by providing guidance on navigating Site Key Documents and applying best‑practice document management
• Supporting the Key Document Lead with updates, reporting, and coordination of Working Group activities and improvement initiatives

What you'll need

You'll be someone who enjoys organising information, working with a range of stakeholders, and helping improve how documentation is managed and used.

You'll bring:

• Confidence using Microsoft Office applications, including SharePoint, along with Excel, PowerPoint and Visio
• Strong communication skills and the ability to work effectively with multiple teams across the organisation — often with different priorities
• Excellent attention to detail and the ability to coordinate and manage multiple tasks at the same time
• The ability to work both independently and collaboratively
• A proactive, improvement‑focused mindset and a willingness to support the adoption of good documentation practices across the business

This is an office-based role in our Operations Centre. However, once you are able to work independently, there are flexible working options are available up to a maximum of two days per week at home.

What you'll receive

• A combined pension contribution of up to 20%.
• Career progression and professional development opportunities.
• 25 days' holiday rising to 28 with length of service.
• The opportunity to sell up to five days of holiday every year.
• The opportunity to buy up to ten days of holiday each year (subject to conditions).
• A healthcare package that allows you to claim back healthcare costs.
• Life assurance of up to eight times your salary.
• The opportunity to lease a new electric car through salary sacrifice (subject to conditions).
• Cashback and discounts from more than 3,000 retailers.
• One paid volunteering day each year.
• Enhanced family leave and pay arrangements.
• Access to an interactive health and wellbeing platform.
• Support from trained mental health first aiders.
• A £1,000 referral fee if you recommend someone who is successfully recruited by us.