Senior Leadership Personal Assistant

THE GOAL

To support its strong growth, the Executive board are looking for a Team Personal Assistant. The aim of this role is to provide day to day administration support to C-level executives such as the CEO and the Executive team – Senior Leadership Team.

The position is full-time and based in our London office.

We have a hybrid working policy at [Employer hidden — view at passion-project.co.uk]. Our policy is 2/3 days per week in the London Office. This role requires flexibility attending days in the office. This role would need to be flexible on the days they attend and how many days they attend the office per week based on business needs to ensure they are present for any high profile events with the board or senior management.

WORKING RELATIONSHIPS

Department: People and Culture

Reporting to: Chief HR Officer

Direct reports: None

Working with (internal and external relationships)

WHAT THEY DO:

• CEO travel and expenses
• CEO diary management and resolving issues with conflicting schedules
• Executive team travel and expenses
• Prepare internal and external meetings: gathering inputs from participants, agenda, confirming presence, writing minutes and actions
• Board meetings coordination and liaison with directors on all meetings
• Office Management
• Manage deadlines in a fast-paced environment
• Plan and organise events
• All Hands logistics organisation
• Creating presentation decks
• Project Management of All Hands event
• Isshoni platform and Kelly Loves scheme
• HR admin assistance
• Ad hoc requests from CEO and Executive team
• Manage all the activities in London office to allow the UK team members to work in excellent conditions: supplies, mail, communication tools, service providers

WHO THEY ARE

• Previous experience in a Personal Assistant role, including reporting to high-level Directors
• IT literate
• Fluent in English
• You are autonomous, decision maker, able to work independently with little guidance and result oriented, fully dedicated and committed to great performance
• Genuine interest in other cultures, great communication and listening skills
• Excellent verbal and written presentation skills
• Strong problem-solving skills and being adaptable
• Ability to have fun whilst maintaining a professional outlook
• Attention to detail

ABOUT US

[Employer hidden], founded in 2010, is an innovative and rapidly expanding food retail and restaurant company. Sushi Daily, one of its brand concepts, is the leading European provider of fully-serviced sushi bars, currently operating over 1,000 kiosks across 13 countries.

Our unique concept features outlets in grocery stores, supermarkets, and airports, where live Sushi Artisans create their art in front of customers, providing a unique customer experience and top-quality sushi.

Our Purpose

*To help the world east better, flourish together & dream bigger*

VALUES

• Totally Together
• Humbly Honest
• Positively Passionate
• Constantly Curious
• Expertly Excellent
• Adopting Growth Mindset

BENEFITS

• Sushi Allowance
• Wellbeing Allowance
• Birthday off
• 27 days annual leave
• Late starts & early finish X6 of each
• Health Insurance
• Cycle to Work
• Hybrid working 2/3 split - Office in Old Street