Commercial Coordinator

🔒 Confidential Employer
Posted 20 April 2026
LOCATION
Ilkeston
TYPE
Full-time
LEVEL
Entry-level
SALARY
£28,000 / year
CATEGORY
Construction
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Organisational Skills Time-management Microsoft Office Communication Skills Data Management Problem-solving Customer Management Tendering

FULL DESCRIPTION

To support our growing rail business, infrastructure projects and overall commercial needs. This role is central to ensuring the smooth running of our commercial, operational, and administrative activities. Working closely with the wider team, providing essential support across customer management, documentation, tendering, and marketing, while helping to maintain accurate records and processes.

Accountabilities/Scope of Work:

  • Build and maintain an up-to-date customer contact list.
  • Develop and maintain a live enquiries tracker.
  • Develop and maintain a live quotation tracker, including follow-ups.
  • Manage PQQ submissions.
  • Organise and maintain team folders, ensuring component and product drawings are current and revisions are tracked.
  • Assist with obtaining supplier prices for tenders.
  • Support the management of import/export processes for components and sleepers (with guidance from the Sales & Delivery Manager).
  • Assist the Marketing Manager with marketing campaigns.
  • Process incoming enquiries: issue holding emails, log details, and ensure responses are coordinated with the Sales & Delivery Manager/Commercial Director.
  • Create and maintain a product crib sheet for commercial use, reflecting recent acquisitions.
  • Provide support for exhibition preparation.
  • Prepare and format reports, presentations, and documents.
  • Act as the first point of contact for general office enquiries (phone/email).
  • Support scheduling of meetings, including agenda preparation and minute-taking if required.
  • Ensure compliance with internal document control and data management procedures
  • Support the wider commercial team, to include producing and submitting applications and invoices for payment for clients and subcontracts/suppliers.
  • Where required, assist in managing change on larger rail and infrastructure projects, to include the creation of compensation events

Qualifications and skills:

  • Strong organisational and time-management skills, with the ability to prioritise multiple tasks.
  • High attention to detail and accuracy in document preparation and data management.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Ability to work independently and as part of a team.
  • Professional, proactive, and approachable manner.
  • Problem-solving mindset with a willingness to take initiative.
  • Experience in handling sensitive or confidential information appropriately.
  • Knowledge of the rail or construction sector (desirable, but not essential).

Apply for this position

If you are interested in being considered for this role, please enclose a covering letter and CV and send to us either by email, using the Apply Now button, or by post to: Human Resources [Employer hidden — view at passion-project.co.uk] Ltd Littlewell Lane Stanton by Dale Ilkeston Derbyshire DE7 4QW Strictly no agencies at this time.

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