Travel Office Coordinator

Key Responsibilities

• Oversee the full lifecycle of group travel logistics for Race and Business teams, including flights, accommodation, ground transport, and visa arrangements.
• Collaborate with internal departments to understand travel needs and align plans with operational schedules.
• Source and negotiate competitive travel options while ensuring compliance with company policies and budget guidelines.
• Manage detailed travel manifests, including passport and visa data, hotel rooming lists, and special requirements.
• Create and maintain accurate, real-time itineraries for multiple international events, often with last-minute changes.
• Support the development and enhancement of [Employer hidden]’s travel tools and mobile applications.
• Ensure all traveller data is current and compliant with data protection standards.
• Handle post-event reconciliation, including invoice consolidation, cost tracking, and reporting.
• Provide on-call support during race weekends and key events, including evenings, weekends, and bank holidays.

What We’re Looking For

• Demonstrated experience in managing complex group travel, ideally in a fast-moving, international, or sports-related environment.
• Strong negotiation skills and familiarity with working alongside travel management companies, airlines, and accommodation providers.
• Exceptional attention to detail and the ability to manage multiple priorities under pressure.
• Calm, solutions-focused mindset with excellent problem-solving and crisis management skills.
• A proactive and collaborative team player with outstanding interpersonal and communication abilities.
• Technologically confident, with experience using travel booking systems, itinerary tools, and Microsoft Office Suite.
• Willingness to work flexibly, including outside standard office hours, to meet the demands of the racing calendar.