Legal Secretary - Real Estate Finance

What you will be doing:

• providing timely and effective support to requests for assistance from members of the team
• taking telephone calls and messages, handling queries and enquiries
• using a case management system to process open, close and progress files
• Submitting Land Registry and companies house applications and dealing with any requisitions
• processing incoming and outgoing post and arranging couriers
• managing file opening, closure and archiving
• archiving, storing and retrieving of documentation (electronic and paper versions)
• typing documents and correspondence
• producing bills and other financial administration
• managing diaries for the team, planning and organising meetings and making travel arrangements
• organising and maintaining departmental filing systems and document storage
• photocopying, scanning, faxing, printing, filing and other general administrative tasks
• handling searches and processing land registry applications
• filing and payment of Stamp Duty Land Tax returns
• assisting with financial administration, liaison with finance team, processing cheque requests and expenses, preparation and despatch of invoices and collecting payment

What you will need:

• a minimum of 6 months’ previous office administrative experience ideally gained from within a legal environment
• a minimum grade C pass at GCSE (or equivalent) in English Language and Mathematics
• confidence with IT systems to include Microsoft Word and Excel
• a good basic keyboard ability

Key competencies you will need

• the ability to work well in a team and develop good working relationships with colleagues and others
• good communication skills with the confidence to liaise openly and clearly with colleagues and clients
• the ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail
• to be able to demonstrate flexibility, initiative and confidence in your own ability