Administrative Technician (Maternity Cover)

About the Role

As an Administrative Technician with AIRE, you will be an integral part of our London team, responsible for managing essential administrative and financial tasks to ensure the seamless operation of our Covent Garden site. This iconic location, steeped in history as the former home of Peter Pan’s creator, James Matthew Barrie, is now a part of AIRE’s magical ambiance.

In this role, you will oversee critical financial processes, act as a primary point of contact for suppliers, and collaborate closely with various departments to maintain smooth daily operations. Your responsibilities will include:

Key Responsibilities

• Manage the invoicing process for sales transactions, ensuring accurate and timely billing.
• Act as the liaison between AIRE and vendors, addressing inquiries and resolving routine issues.
• Reconcile daily cash and credit card sales with ERP and bank records to ensure consistency.
• Coordinate with the finance team to resolve billing discrepancies and maintain accurate records.
• Process purchase orders and track delivery schedules, collaborating with General Services to ensure timely fulfillment.
• Oversee inventory control processes to maintain accurate stock levels and minimize discrepancies.
• Compile and prepare daily position reports and bi-weekly/monthly payment details for submission to the Treasury department.
• Serve as a point of contact for new employees, assisting HR with onboarding.
• Work with the wider team to uphold AIRE’s standards of service and experience.

Who you are:

• Hold a Certificate or Bachelor’s degree in Business Administration, Economics, or a related field (preferred)
• Have a minimum of 1-2 years in administrative, accounting, or similar roles, with experience in sales reconciliation, invoicing, and financial management
• Experience in the hospitality, wellness, spa, or luxury sectors is a plus
• Proficient in Office 365 and Excel (medium to high proficiency)
• Fluency in the local language, English; Spanish is a plus
• Strong attention to detail, ability to multitask, and flexibility to work independently and proactively

What We Offer

• Competitive salary
• Part-time position (three days a week, Monday and Wednesday mandatory and the third day is flexible)
• On site position
• This role is a maternity cover from May 2026 until March 2027
• Employer pension contributions
• 30% discount on all AIRE experiences