Administration Officer

Job details

Job role Administration, HR, data and finance

Visa sponsorship Visas cannot be sponsored

Working pattern Full time

Contract type Permanent

Full-time equivalent salary £27,254.00 - £29,064.00 Annually (FTE)

Administration Officer job summary

Purpose of the role

To provide a full range of administrative support for the School Business Manager and the school office and any extended facilities. Supporting with the reception area of work within school and dealing with parents, visitors, pupils and staff. Maintaining database systems containing information on pupils and staff.

Fulfill wider professional responsibilities

Make a positive contribution to the wider life and ethos of the School and the Trust.

Develop effective professional relationships with governors, colleagues, families knowing how and when to draw on advice and specialist support.

To be willing and able to be part of a team of first aiders/fire wardens as may be required.

Communicate effectively with pupils, school staff and visitors.

To participate in training and other learning activities and performance development as required.

To be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

Relationship/customers

Have a clear customer focus, be the friendly, public face of the school

Establish and maintain good relationships with all pupils, acting as a role model and being aware of and responding appropriately to individual needs.

Establish and maintain good relationships with parents/carers, colleagues, suppliers, contractors and other professionals.

Welcoming visitors as required ensuring safeguarding and health and safety procedures are followed

Support the line manager in maintaining timely communication with governors, professional bodies, outside agencies, other schools and organisations etc.

Provide assistance to staff with regard to administrative matters within the school.

Organise and put in place contingency plans, in liaison with the line manager, to meet the needs of the school office in the event of emergencies such as absence, power cuts, equipment failure, transport strikes and school closures.

Report technical faults relating to the school database systems and equipment to the ICT support team in accordance with school reporting procedures.

Co-ordinate and assist in updating classroom and corridor displays around the school.

Oversee the safe dismissal of the children at the end of the school day or after school activities as may be required.

General

The post holder wil:

Be expected to actively support the work and ethos of the Focus-Trust.

Be expected to undertake such additional duties as may reasonably be requested by the Headteacher or their representative.

Respect confidentiality of staff, pupils, families and visitors and not breach this trust. Any breaches of confidentiality must be reported to the Headteacher immediately.

Participate in arrangements for appraisal and in the identification of areas in which s/he would benefit from training and undergo such training.

Comply with and support all policies related to equal opportunities, child protection and safeguarding of children and colleagues.

This job description is neither exhaustive nor exclusive, and it may, after consultation with the post holder be subject to modification and amendment in accordance with Trust’s procedures.

Application deadline: Monday 11th May 2026 noon

Interviews to be held Friday 15th May 2026

Our school community places the highest priority on keeping our children safe. Applicants for all posts will be subject to stringent vetting and induction processes. The holder of this post will be required to work with children under the age of 18 in a position of trust, and is, therefore, exempt from the Rehabilitation of Offenders Act 1974.

If you are shortlisted, we will take up references before the interview date. One of your referees must be your current or most recent employer. Two satisfactory references must be received before we can confirm any offer of an appointment. The information we request will relate to salary, length of service, skills and abilities, suitability for the job, disciplinary record and suitability to work with children. Copies of references or open references will not be accepted. On receipt of references, your referees may be contacted to verify any discrepancies, anomalies, or relevant issues as part of the recruitment verification process.

In line with our safer recruitment policy, an online presence search will be undertaken if you are shortlisted. This on line search is designed to complement the range of standard recruitment checks and allows us to identify a candidate’s online presence which potentially could damage the organisation’s reputation and/or question a candidate’s suitability to work with children.

The successful candidate will be subject to an enhanced DBS

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):

• childcare disqualification
• Disclosure and Barring Service (DBS)
• medical
• online and social media
• prohibition from teaching
• right to work
• satisfactory references
• suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.