Finance Assistant - Accounts Payable

FINANCE ASSISTANT - ACCOUNTS PAYABLE - LONDON HQ

The Finance Assistant - Accounts Payable plays a key role in supporting the financial operations of a [Employer hidden — view at passion-project.co.uk] by ensuring that supplier invoices, expenses, and payment transactions are processed efficiently, accurately, and in accordance with company policies and local regulatory requirements. Reporting into the Head of Finance Operations, the role is critical to supporting our hotel operators, maintaining strong supplier relationships and ensuring compliance with company policies. This is an executional role for someone with hospitality experience, who enjoys working in high performing teams and has a strong attention to detail. This role is based at our London Bridge office 5 days per week.

Tasks are allocated by property / legal entity. The job holder is expected to take ownership for the end to end completion of accounts payable tasks broken down as follows:

Invoice Processing & Documentation

• Receive, review and accurately code supplier invoices in the finance system.
• Ensure proper approvals are obtained in line with company delegation of authority.
• Match invoices to purchase orders or other supporting records where applicable.
• Maintain digital and physical AP records in accordance with audit standards. Support audit requests as needed.

Payments & Reconciliation

• Assist in preparing weekly and monthly payment runs across multiple European jurisdictions.
• Reconcile supplier statements and resolve discrepancies in a timely manner.
• Monitor aged payables and escalate overdue invoices or critical vendor issues.

Vendor & Internal Stakeholder Support

• Act as a point of contact for suppliers regarding invoice status, payments, and queries.
• Support hotel finance teams and central functions with AP‑related information, clarifications, and month‑end requirements.
• Ensure new supplier setup is completed with full compliance checks (bank validation, tax documentation, etc.).

Month-End & Reporting

• Assist with month-end close activities, including accruals and AP ledger reviews.
• Ensure all AP activities comply with internal financial controls, procurement guidelines, and local statutory requirements (e.g., VAT, invoice content rules).

THE FIRE YOU CARRY

• You will be self-motivated, organized and outcome focused, looking to achieve all metrics and expectations set in terms of task delivery
• Great attention to detail and accuracy – working consistently to a high standard.
• The willingness to learn end-to-end Accounts Payable tasks.
• Strong communication and interpersonal skills. Confident to flag when issues arise for a quick resolution.
• MS Office skills.

YOUR PROVEN TRACK

• Experience working in the hotel industry
• Experience working in a fast paced and high-volume Accounts Payable team for at least 2 years.
• Experience using automated AP software (e.g. NetSuite, Oracle, SAP)
• Preferred experience working across multiple entities or sites

WHAT WE LOOK FOR

We’re here to rethink what a modern lifestyle hotel can be. That takes pace, creativity, and people who enjoy working with purpose.

If you’re comfortable with change, motivated by ideas, and focused on crafting meaningful guest experiences, you’ll do well here. We value individuals who can hold a vision, appreciate atmosphere, and want their work to have impact.

Skills can be taught. Mindset can’t. There’s no single template for success here - just the right approach and willingness to grow.