Room Booking Coordinator

🔒 Confidential Employer
Posted 20 April 2026
LOCATION
London
TYPE
Full-time
LEVEL
Associate
CATEGORY
Administration
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Room booking coordination Events coordination Communication skills IT packages Time management Team working skills

FULL DESCRIPTION

The Role

Join our estates team as our room booking coordinator. Use your excellent multitasking and organisation skills to coordinate rooms for teaching, events, club activities, and more. You’ll be liaising with various departments across the school, ensuring a seamless and professional service at all times. While higher education experience is desirable, you could also come from an events, hotel, or commercial industry where room and space coordination has been part of your role.

Main Responsibilities

  • Ensure the accurate and timely coordination of all taught activity timetables for Degree Programmes, Executive Education and Research programmes.
  • Manage space and optimise space bookings within the School for all teaching and function/event space related needs.
  • Provide information about teaching and events to the relevant internal departments who are responsible for providing support services (IT, audio-visual, catering, cleaning, maintenance, porters and room stewards).
  • Ensure all space needs for the business are met and a constant programme of forward-planning exists to advise line management of operational trends that could adversely impact future space plans and projects.
  • Proactive engagement with stakeholders from across the School community to improve both the service offering and the quality of service to all customers.

Who we are looking for

  • Previous experience in room booking coordination/events coordination/reservation systems
  • Good communication skills and the ability to address a variety of stakeholders.
  • Sound working knowledge of standard IT packages, systems and/or databases.
  • Proactive approach to relationship development with colleagues.
  • Good attention to detail.
  • Good time management skills with the ability to organise and prioritise.
  • Good team working skills and the ability to work collaboratively.
  • Experience using SMIS is desirable
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