Asset Administrator

🔒 Confidential Employer
Posted 20 April 2026
LOCATION
London
TYPE
Temporary
LEVEL
Entry-level
SALARY
£25,500 / year
CATEGORY
Office
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Administration Data Capture Planning Organisational Skills Attention to detail Time management Communication Skills

FULL DESCRIPTION

Job Introduction

[Employer hidden — view at passion-project.co.uk] Group are looking to recruit a Asset Administrator to ensure data accuracy and quality and deliver reliable and high-standard reports to our clients. In this role you will be in charge of updating the small works trackers, ensure all reports relating to replacements, damage and vandalism are collated and liaise with colleagues to log all updates onto the system.

The ideal candidate will be highly organised and detail orientated. If you thrive in a structured environment and enjoy developing strategies that support operational excellence, we’d love to hear from you.

You will be joining our Total FM team based in . The Total FM team provides integrated asset management and maintenance services across the education, leisure, corporate, health and living sectors to ensure facilities operate at their best.

This is a 12 month fixed-term contract and offers a hybrid working pattern of 3 days on site and 2 days remote.

Who we’re looking for

We’re looking for someone who, alongside the key criteria below, will sign up to our values of Trust, Respect, Involve, Challenge and Deliver Excellence and will be determined to maintain the confidence of our clients and communities.

Key responsibilities:

  • Full ownership and responsibility for the FF&E Schedules and Asset Registers for contracts within the SE Region.
  • To ensure all Vandalism/Damage Reports impacted on FF&E/Assets are collated and saved on SharePoint for record keeping.
  • To ensure all Asset Disposal Forms/ANOC’s are collated and saved on SharePoint for record keeping.
  • To assist with carrying out FF&E and Asset Annual Inspection including Asset Tagging and ensure all Schedules are updated accurately against Room Data Sheets.
  • To be able to highlight any operational and financial risk associated with the provision of FF&E across the contracts.
  • To transfer hard copy documents electronically onto SharePoint.

Key requirements:

  • Demonstrable experience in Administration and Data Capture
  • Excellent planning and organisational skills
  • Attention to detail, quality driven approach.
  • Must be able to effectively handle multiple and shifting priorities and possess excellent time management skills.
  • Must possess strong written and verbal communication skills.
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