Maintenance Planner

Job Introduction

[Employer hidden] Group are looking to recruit an Maintenance Planner to orchestrate all planned preventative maintenance activities across our contracted school facilities. In this role, you will maintain the PPM schedule, coordinate with contractors and ensure all tasks are completed in line with compliance and contract standards.

You will be joining our Total Facilities Management team based in Thorpe Le Soken, Colchester. Our Total Facilities Management team delivers integrated asset management and maintenance services across education, leisure, corporate, health and residential sectors.We focus on keeping facilities running smoothly, safely, and efficiently – helping our clients create spaces that work for everyone.

This is a full-time, office based role with the working hours of 8am-4pm, Monday-Friday.

Key responsibilities:

• Plan, schedule, and coordinate monthly Planned Preventative Maintenance (PPM) activities.
• Contact and liaise with contractors and supply chain partners to confirm works and timings.
• Issue purchase orders and ensure all work is booked and confirmed in advance.
• Track and chase compliance certification, proof of delivery, and maintenance records.
• Follow up on contractor queries and ensure accurate updates are recorded.
• Book and coordinate remedial works arising from completed PPM tasks.
• Communicate with site teams to schedule contractor visits and confirm work logistics.
• Update helpdesk/CAF M tasks to reflect PPM status and outcomes.

Key requirements:

• Strong communication and coordination skills.
• Experience working with contractors or within a facilities/maintenance environment.
• Ability to manage multiple tasks and prioritise workload effectively.
• Attention to detail and ability to ensure compliance documentation is complete and accurate.
• Familiarity with PPM planning software or CAFM systems (desirable).