Personal Assistant (8 month Fixed Term Contract)

Responsibilities

Job Duties and Responsibilities

• Diary management duties for two Partners within the Corporate & Capital Markets (CCM) division, including scheduling/arranging of:
• Internal meetings/calls
• Booking file review diary slots and assisting with deadline management
• Client meetings/entertainment – face to face or Zoom/Teams (liaising with clients, booking venues etc)
• Seminars/conferences
• Internal training and workshops
• Ad-hoc meetings/events
• Assisting with expenses
• Organising hotel and travel
• Assisting with various document formatting requests
• Assisting with divisional administration around marketing activities
• Assisting the review of Work in Progress (WIP) reports and ensuring timely billing achieved – interaction with Managers to facilitate actions required
• Assisting with PI renewal process – collation and follow up of internal information from Partners, Directors and Managers to assist with completion of submission
• Delivery of minute taking
• Ad hoc duties as required

Person Specification

Skills, Experience and Qualifications

• Direct and prior experience in a similar role is required
• Strong knowledge of Microsoft Office Suite
• Able to work well with deadlines and have a proactive nature to follow up as needed
• Effective communication skills and able to liaise with senior internal stakeholders
• Prior working experience in a professional services environment is ideal