EA to Founder

🔒 Confidential Employer
Posted 20 April 2026
LOCATION
London
TYPE
Full-time
LEVEL
Mid-Senior level
SALARY
£55,000 / year
CATEGORY
Retail
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Diary Management Project Management Communication Travel Coordination Office Operations Expense Management Confidentiality Event Coordination

FULL DESCRIPTION

Our client, a high-end [Employer hidden — view at passion-project.co.uk], is searching for a London-based EA to join their team.  They are seeking an experienced and hard-working EA to provide support to their Founder during a period of growth and expansion for the company.  With the CEO/Founder regularly travelling/abroad, this role will act as their eyes and ears in the London office, working alongside a very successful and close-knit team.

Duties for this role include, but are by no means limited to:

  • Complex, multi–time-zone diary ownership for CEO and partners
  • Set Senior Leadership Team reviews, agendas, packs, minutes
  • Draft, proof, and format letters, emails, briefs, reports, and presentations to a high standard
  • Act as first-line comms filter for the CEO - and decide/execute/escalate appropriately
  • Translate CEO/partners’ priorities into clear plans, owners, and timelines
  • Convert CEO/partners’ priorities into scoped projects with clear outcomes & success metrics
  • Coordinate resource/capacity (availability, holidays, cover) to protect timelines
  • Produce concise status updates
  • Keep different departments aligned on various Projects
  • Handle client Instagram DMs professionally; coordinate VIP gifting end-to-end
  • Coordinate domestic/international travel, visas, and itineraries and maintain/file accurate records.
  • Ensure smooth UK office operations, including coordinate meeting logistics, rooms, visitors, and sensitive client/vendor touchpoints
  • Maintain structured digital filing for rapid retrieval - create reusable templates, including meeting packs, action logs, travel briefs
  • Collate receipts/expenses and liaise with finance for accurate, timely documentation
  • Uphold confidentiality; handle sensitive information with tact and diplomacy; represent leadership with calm, sound judgement
  • End-to-end Project Management across different teams and being the liaison for all departments
  • Ad hoc Business/Personal/Team support when required

This role will ideally require someone who has worked in a fast-paced environment who has proven knowledge of working with a demanding Founder/C-Suite.  You must display excellent written/spoken English and have the ability to spin many plates at one time.  High-end Event experience would also be a bonus, as well as complex travel coordination.

To be considered for this fantastic role, get in touch today!

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