Administrator

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Job Title: Administrator Salary: £ 24,637.57 Contract: Permanent Type of Employment: Full Time Hours: 37.5 Hours Per Week  Location: Hestia SW - HMS Collingwood - Fareham - Hood Building

Administrator – Medical Centre/Unit Personnel Office

An opportunity to join an experienced, versatile team, delivering first class administration services to our world class Armed Forces personnel.

Position Overview

Based across all 3 sites, HMS Collingwood, HMS Excellent and HMS Sultan, mainly in the medical centres and occasionally in the Unit Personnel Office, this role provides a broad and flexible service to meet the contracted administration requirements of the Armed Forces (predominantly the Royal Navy) and there is the potential to rotate through various elements of professional responsibilities when required to meet the needs of the business. Training can be provided, where appropriate.

Main Responsibilities

• Provide a dedicated day-to-day focal point for the medical services administration, including a direct customer interface, and liaison with clinical staff.
• Arrange and coordinate Medical Centre, hospital and review board appointments.
• Maintain and protect patient-related data.
• Data capture and input, updating the medical administration system.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Assessing entitlement to pay, allowances, expenses, promotion, awards and more.
• Data input, updating the Joint-Service administration system
• Undertake any additional tasks as determined by the Line Manager, including support/cover for other staff.

What we are looking for

The successful candidate will be well-organised, precise, confident with credible communication skills readily able and willing to contribute at all levels.  In addition, the individual will be versatile, intuitive, and professional with good judgement and absolute integrity.  Pro-active and persuasive when required and responsive to changing needs of the business and demands of the customer, while remaining calm under pressure and self-motivated, the incumbent will be reliable and well presented, giving a positive image of [Employer hidden — view at passion-project.co.uk] company values.  In addition, the following is needed.

• Administration experience with good organisational and motivational skills and a high degree of integrity.
• Proven track record of delivering quality administration and service with customer facing experience.
• Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
• IT literate with a good working knowledge of MS Office applications.
• Conversant/knowledge of MOD medical administration applications and systems (desirable).
• Proactive approach and the ability to embrace and lead on change.
• Ability to manage short notice changes to requirements and deadlines.
• Good standard of education.

Additional Information

MOD security clearance and DBS Standard required (Proof of right to work in UK essential)

The Contract operates a 37.5 hour working week between the hours of 0730 and 1700 Mon to Fri only.

Required to wear approved company work wear.

About the company

We are a business of 77,500 colleagues making us the UK's leading facilities management company. [Employer hidden]'s vision is to work together to deliver the exceptional, every day.  It is a commitment we make to our customers day in, day out.  We are built on integrity and trust.  We always go the extra mile to get the job done.

We champion diversity and inclusion and have six employee networks offering supportive spaces for military veterans, parents and carers, LGBTQ+, women, disabled colleagues, and for all races and ethnicities.  [Employer hidden] has a comprehensive and practical approach to achieving net zero carbon.  A wide variety of benefits are available to employees, including additional leave purchase, Give as You Earn, Salary Finance, Save as You Earn, Share Incentive Plan, Cycle to Work, purchase of private medical cover, life cover, technical equipment, childcare vouchers, and more.  There is a reward and recognition scheme and a wide variety of high street discounts available to claim.  Please ask more about these benefits at interview.

Additional information for internal applicants

Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a [Employer hidden] Matching Share Plan (you could even be awarded free shares in [Employer hidden]).

We award our employees with [Employer hidden] Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .

Since 1987, [Employer hidden]’s 80,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our [Employer hidden] Team.

*Together our diversity makes us stronger.*

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Location

Hestia SW - HMS Collingwood - Fareham - Hood Building

HMS Collingwood, Hood Building, Fareham, Hampshire, England, PO14 1AS

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