Bid Coordinator

🔒 Confidential Employer
Posted 25 March 2026
LOCATION
Head Office - McDermott House
TYPE
Full-time
LEVEL
Entry-level
CATEGORY
Construction
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Document control Tender process coordination Tender submissions Client EDMS/portals PQQs CRM database Reporting Communication

FULL DESCRIPTION

Bid Coordinator

Coordinate ITTs, PQQs and tender docs end to end with precision, in a collaborative, employee owned team that values your growth.

Key Responsibilities

  • Document control of tenders
  • Creating the Received register
  • Comparison against SWI
  • Issuing to internal departments for review
  • Maintaining tender folders, documents & electronic filing
  • Reviewing ITT information to understand, identify and manage actions for the tender process
  • Overall coordination of tender process from receipt to submission, post-tender and handover
  • Writing, checking, reviewing (including spelling & grammar), formatting and submitting tender responses/documents
  • Coordination of NDA procedures
  • Collation of tender documents and client feedback
  • Ensuring coordination between the Preconstruction Team and other departments to ensure deadlines are met
  • Arranging, preparing, minuting and assigning actions for meetings
  • Completion of Deliverables Checklists, management and reporting against progress
  • Use of client EDMS/portals for receipt and submission of information, including tenders
  • Assisting with and completing PQQs
  • Assisting with the completion of B2B marketing material, such as CVs, capability documents
  • Producing presentations and reports
  • Use and maintenance of the CRM database
  • Maintaining the model question & answer library
  • Covering the shared team mailbox in the absence of other team members
  • Assisting with diary management in the absence of other team members
  • Assisting with other general reporting
  • Other ad-hoc tasks to support the Preconstruction Team and Directors as required
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