Health & Safety Coordinator

Job description

To provide comprehensive administrative and coordination support to the Safety, Health, Environment and Compliance (SHE) team, ensuring effective reporting, monitoring, communication, and compliance across [Employer hidden].

Job requirements

Essential

• Computer literate with strong skills in Microsoft Word, Excel and PowerPoint
• Experience using data entry systems (e.g. Procore)
• Excellent written and verbal communication skills
• Strong organisational and coordination skills
• Ability to work independently and as part of a team
• Accurate data entry and record-keeping skills
• Ability to prioritise and manage multiple tasks

Desirable

• Knowledge of or interest in Safety, Health & Environment practices
• Experience in a construction or compliance-focused environment
• Experience supporting audits or compliance reporting

Job responsibilities

Accident & Incident Management

• Coordinate the administration of accident and incident recording and investigations
• Liaise with insurers where required
• Produce accident and near-miss analysis reports and statistical graphs
• Maintain accurate and up-to-date incident records

Audit, Inspection & Monitoring

• Collate inspection data from managers, foremen and the SHE team
• Assist with the coordination of inspection programmes
• Prepare audit documentation and write up audit findings
• Produce inspection and monitoring analysis reports and graphical data
• Support compliance tracking and follow-up actions

Reporting & Record Keeping

• Support the production of weekly, monthly and quarterly SHE reports
• Take meeting minutes as required
• Maintain and manage documentation on Google Drive and Procore
• Produce and track action plans
• Review, record and analyse subcontractor documentation and performance
• Ensure accurate electronic and hard-copy filing systems

Training & Awareness

• Assist with booking and coordinating SHE training courses and monthly inductions
• Support development of toolbox talks and presentation materials
• Issue toolbox talks and supporting documentation/posters
• Source training and promotional materials (e.g. posters, digital resources)
• Attend relevant SHE training courses as required

Systems & Software

• Lead on administration and coordination of Breadcrumb software
• Support site teams with system-related issues
• Liaise with relevant internal and external stakeholders regarding system use

General Administration

• Provide day-to-day administrative support to the SHE team
• Coordinate team diaries and email communications where required
• Lead coordination of awards, licences, certifications and events
• Undertake photocopying, filing and accurate data entry
• Support company efficiency through additional duties as required
• Participate in performance reviews and relevant development training
• Travel to meetings, training courses and events as required

Health, Safety & Environmental Responsibilities

• Take reasonable care for your own health and safety and that of others
• Cooperate with management to meet statutory and company SHE requirements
• Report hazards or unsafe practices promptly
• Use tools and equipment correctly and report defects
• Always [Employer hidden] professionally
• Minimise environmental impact (reduce paper, energy and fuel usage where possible)
• Maintain a safe working environment in accordance with the SHE management system

Job benefits

23 Days Holidays (three to be taken during the Christmas shutdown period).

Birthday Leave - One day additional leave to be taken to celebrate your birthday.

Length of Service Leave - You will receive one day holiday on top of your entitlement for every year that you have worked, up to five additional days.

Vitality Healthcare - Private healthcare including, physiotherapy, chiropractic, osteopathy, chiropody/podiatry, acupuncture, and homoeopathy.

Wellhub Membership - Free access to gyms, wellness centres and health apps.

Strong Culture - Regular events, team building activities and celebrations.

NEST Pension Scheme - [Employer hidden] contribution of 3% (full salary)

Professional Development - Opportunities for career advancement and internal promotions.

Employee Assistance Programme - Confidential support including 24/7 advice, counselling services, and resources for mental health and wellbeing.

Cycle to Work - Tax-efficient way to save on a new bike and accessories, with monthly payments taken directly from your salary.

Perkbox - offers employee discounts, wellbeing support, and recognition perks.

Dog friendly office.