Tri-lingual PA to Director. English, German, Russian.

Responsibilities

• Be the first point of contact and a gatekeeper for all business and private enquiries
• Intense travel arrangements, mostly European
• Visa applications, accommodation and transportation bookings
• Diary management and appointment coordination
• Basic bookkeeping, including invoice management, personal expense management and bank transfers
• Assistance at meetings, including recording and AI minutes management
• Keep electronic meeting minutes and other relevant documents, using the facilitating technology and AI tools
• Provide administrative support such as mail and call handling, online and offline meeting arrangements
• Email writing and translation between three languages
• Maintain the flow of electronic documents and information, including file and records storage
• Support the team with office administration and other office-related tasks

Key Skills

• Fluent in Russian, German and English
• Happy to work from the office in Central London when the Director is in (some flexibility could be offered when the Director is travelling, which could be 1-2 weeks per month)
• At least 5 years of sound knowledge in supporting at the senior level within an administrative and/or PA capacity
• Technologically aware with the ability to implement various technological tools, AI tools and communication advances
• Keen, intelligent approach to any given task
• Flexible in dealing with ad hoc office, administrative and support tasks
• No visa restrictions for working in the UK
• Good eye for detail, tenacity, accuracy
• Team player

Job Advantages

• Beautiful Central London office location, comfortable to get to, with some work-from-home possibility when the Director is travelling
• Salary, basic benefits and potential for a discretionary bonus
• Diverse, international, friendly team
• Healthy working hours
• Permanent, long-term, stable job