Accounts Payable Assistant / Office Administrator

🔒 Confidential Employer
Posted 24 March 2026
LOCATION
Carnwath
TYPE
Full-time
LEVEL
Entry-level
CATEGORY
Accounting
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Accounts Payable Invoice Processing Microsoft Office Attention to Detail Time Management Communication Administrative Support

FULL DESCRIPTION

[Employer hidden — view at passion-project.co.uk] is seeking an Accounts Payable Assistant / Office Administrator to join their Accounts Department in Carnwath. The role involves processing invoices, resolving discrepancies, preparing payments, and providing administrative support. The ideal candidate will have experience in accounts payable, strong organizational skills, and proficiency in Microsoft Office. This is a full-time, office-based role with a competitive salary and benefits.

Key Responsibilities:

  • Process a consistent volume of supplier invoices and credits against purchase orders.
  • Investigate and resolve invoice and pricing discrepancies.
  • Processing Subcontractor payment certificates.
  • Ensure invoices are accurately checked, coded and approved in line with Company Procedures.
  • Reconcile supplier statements and resolve related queries.
  • Prepare Supplier and Subcontractor payment runs including BACS Files in line with due dates.
  • Manage the accounts department mailbox.
  • Answer & forward incoming calls in a helpful & professional way.
  • Assist with period-end accounting activity.
  • Provide general administrative support across the business as required.
  • Scan, file and maintain accurate departmental paperwork.
  • Welcome & record visitors to the Company.
  • Record vehicle movements entering and exiting the site using a computerized weighbridge system.

Essential skills & Experience:

  • Previous experience in an Accounts Payable or similar role is desirable.
  • Ability to handle high volumes of transactions with excellent attention to detail.
  • Strong organisational and time management skills.
  • Proactive, flexible and positive approach to work.
  • Confident dealing with supplier/subcontractor finance queries.
  • Ability to work independently and as part of a Team while maintaining professional working relationships.
  • Computer literate, including proficiency on Microsoft Office Packages.
  • Own Transport is essential due to location.

This is a full-time, office-based role, with part-time hours considered for the right candidate, offering an immediate start and a competitive salary. You will be joining an established and reputable employer within a supportive and friendly team environment, where in-house training is provided to support your development. The role also offers access to a company pension scheme and a private healthcare plan.

If you are interested and have the necessary skills and experience, please apply via the enquiry form below.

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