Administration Assistant

🔒 Confidential Employer
Posted 24 March 2026
LOCATION
Bristol
TYPE
Part-time
LEVEL
Entry-level
CATEGORY
Administrative
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Administrative Support Communication Skills Office Management Health and Safety Microsoft Office Organisation Skills

FULL DESCRIPTION

[Employer hidden — view at passion-project.co.uk] is seeking an enthusiastic and organized Administration Assistant to support the Office Manager with general administration, health and safety, procurement, and front-of-house duties. The role involves handling calls, managing office tasks, and supporting recruitment efforts.

Job Vacancy:

Administration Assistant

Reporting to:

Office Manager

Location:

Bristol & Bath Science Park

Annual salary:

Subject to applicant experience

Hours:

Part time (22.5 hrs per week)

Mon – Wed but can be flexible

Package:

27 days annual leave (pro rata)

4 x salary life assurance

Group Personal Pension Scheme

Group Private Medical Insurance

Health Care Cash Plan

Overview:

The Centre for Modelling and Simulation ([Employer hidden]) is a growing, independent digital engineering research organisation that provides technical expertise to help organisations create cutting-edge solutions by pioneering new approaches to product development, solving hyper-complex problems, and enabling innovation services.

Working with commercial and research organisations of all sizes, we have a full portfolio of digital innovation capabilities spanning a range of sectors including aerospace, rail, construction, energy and space. Our expertise in advanced simulation, model-based engineering, data science, and robotics is underpinned by our in-house, commercially secure, IT infrastructure. The close collaboration between our expert in-house teams enables greater innovation, knowledge sharing and more beneficial results for our customers.

About the role:

[Employer hidden] are looking for an enthusiastic, organised and self-motivated individual. Your time will be split across different disciplines within the organisation. You will work closely with the Office Manager working across the operations team, supporting as and when required. You will take control of general administration, health and safety, procurement and the undertaking ‘front of house’ duties. Prospective candidates will be able to evidence strong administration and prioritisation skills, be well organised, and have good communication skills. Having an interest in innovation and technology is desirable but not a requirement.

Key Responsibilities:

  • Work closely with the Office Manager, providing administrative support as/when required
  • Handling all incoming calls, post and the provision of administrative support to staff and visitors onsite
  • Booking travel and hotel accommodation
  • Ensure office Health and Safety Risk Assessments are carried out and up to date
  • Co-ordinating student work placements and carrying out H&S Induction on first day
  • To hold the position of ‘front of house’, collecting and welcoming visitors to the office who wish to use the facility or attending internal meetings. Signing in visitors, issuing visitor passes as/when required
  • Manage internal and external enquiries and bookings for meeting rooms, liaising on all aspects of meeting set up and requirements including facilities, room layout
  • General office duties i.e. order consumables/stationary, general housekeeping of kitchen/public areas
  • Processing and checking all supplier invoices
  • Support with recruitment, processing CVs, submitting for shortlisting, arranging interviews etc
  • Manage and reconcile the company petty cash
  • Managing company generic email, diverting emails to appropriate teams/departments

Experience:

  • Previous experience of working in an office environment
  • Strong evidence of administrative skills
  • Excellent communication and organisation skills
  • Excellent written English
  • Excellent attention to detail
  • Enthusiastic and hard-working
  • Proficient in Microsoft Office – Word, Excel and PowerPoint

Skills, Knowledge and Competencies:

  • An organised approach and excellent time management skills
  • Good communications skills with an eye for detail
  • The ability to work well as part of a team
  • A good level of English spelling and grammar
  • Good numeracy skills
  • Accuracy and attention to detail
  • The ability to use your own initiative
  • Prioritisation of tasks for timely and accurate delivery

How to Apply:

Email your CV and covering letter to [contact hidden]. If you would like further information on the role please contact us on the email above or call [contact hidden].

Applicants must be eligible to work in the UK.

Direct applications only - no agencies.

Sign up free — access 45,000+ UK sponsor-licensed jobs