Business Administrator/Office Manager

Position Overview

We are seeking a detail-oriented and proactive Business Administrator/Office Manager to join our growing team. This role will involve providing essential administrative support to our Edinburgh office while collaborating closely with our full support team.

• Full-time 37.5 hours per week (4 days in office)
• Competitive package (dependent on experience) and benefits

Key Responsibilities

Administrative Support

• Provide comprehensive administrative assistance to the business functions (meeting minutes, trackers, reports etc)
• Maintain digital filing systems.
• Manage correspondence, phone calls, and company email
• Schedule meetings, appointments, and coordinate calendars for Strategic Board of Directors
• Prepare reports, presentations, and documentation as required
• In collaboration with the Glasgow Office Manager, manage office supplies and equipment inventory
• Prepare reports, presentations, and documentation as required
• Support general office operations and procedures

General Duties

• Primary contact in the office
• General office upkeep - facilities / building support
• Data entry and database maintenance – (Capsule CRM / Breath HR)
• Coordinate with external suppliers and contractors
• Support compliance and quality assurance processes
• Assist with project administration as needed

Essential Requirements

Experience & Skills

• Minimum 2+ years administrative experience, preferably in a business environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organisational and time management abilities
• Experience with document management systems
• Attention to detail and high level of accuracy

Personal Attributes

• Proactive and self-motivated approach
• Ability to work under pressure and meet tight deadlines
• Discretion and confidentiality when handling sensitive information
• Team player with excellent interpersonal skills
• Adaptable and flexible to changing priorities
• Problem-solving mindset
• Knowledge or experience in Adobe InDesign/Canva (not essential)

Desirable Requirements

• Knowledge of CRM systems
• Basic understanding of marketing and communications principles
• Qualification in Business Administration or related field
• Experience with project management tools

How to apply

Please send a CV and cover letter detailing your experience to [contact hidden], with the subject line [Employer hidden — view at passion-project.co.uk] Business Administrator.

[Employer hidden] is an equal opportunities employer. We welcome applications from all backgrounds and seek to support flexible working arrangements.