Nursery Office Manager Maternity Cover

About the job:

• Working collaboratively with the Nursery Manager to assist the successful running of the nursery
• Working as part of a passionate team to further develop existing organization and IT skills
• Interacting with parents on a daily basis including delivering a superb experience for both current and prospective families
• Supporting the enquiry management process including nursery tours
• Responsible for the domestic staff team and ensuring compliance around COSHH and Environmental Health Inspections

Financial & Administrative Responsibilities

• Managing the full childcare fees and invoicing process, ensuring accuracy and timely distribution
• Maintaining up-to-date and compliant funding schedules, including Government-funded hours (e.g., 2-year, 3–4-year, 30 hours)
• Working closely with parents to explain funding entitlements, fee structures, and any changes to accounts
• Monitoring and following up on outstanding payments, supporting the nursery’s debt management process with sensitivity and professionalism
• Ensuring all financial records and parent accounts are accurate, secure, and compliant with [Employer hidden — view at passion-project.co.uk] policies and audit requirements
• Liaising with the central finance team to support monthly reconciliation, funding submissions, and billing queries

About you:

• Excellent knowledge and understanding of IT systems
• Strong organisational skills
• Experience of working in a similar administrative role, preferably in an early years or school setting
• Understandings the importance of safeguarding
• Excellent communication skills