Office Manager

Office Manager

Company: [Employer hidden] Group Ltd
Location: Various locations across UK
Position Type: Full-Time

Job Summary:

At [Employer hidden] Group Ltd, the Office Manager is a critical role responsible for ensuring the smooth and efficient running of office operations to support the company’s construction projects. The Office Manager oversees administrative processes, coordinates office staff, and ensures compliance with company policies. This position is vital for fostering a productive work environment and maintaining seamless communication between departments.

Key Responsibilities:

• Office Administration:
  - Manage day-to-day office operations, including scheduling, correspondence, and record-keeping.
  - Maintain office supplies inventory and ensure resources are available for employees.
  - Oversee the organization and storage of files, documents, and equipment in compliance with company standards.
• Team Coordination:
  - Supervise office staff, including administrative assistants and receptionists, ensuring their tasks align with company objectives.
  - Provide support and training to team members to improve efficiency and productivity.
  - Delegate responsibilities and monitor progress to ensure deadlines are met.
• Financial Oversight:
  - Assist in budgeting and monitoring office expenditures, ensuring cost-effectiveness.
  - Review and approve invoices, expense reports, and other financial documents.
  - Collaborate with the finance team to manage payroll for office staff.
• Communication Management:
  - Act as the primary point of contact for internal and external communications.
  - Coordinate meetings, prepare agendas, and document minutes for management discussions.
  - Maintain effective communication with suppliers, contractors, and clients to facilitate project coordination.
• Health and Safety Compliance:
  - Ensure the office environment adheres to health and safety standards.
  - Maintain records of safety training and compliance for all office personnel.
  - Support construction teams with administrative tasks related to safety documentation.
• Policy Implementation:
  - Develop and enforce office policies and procedures to promote efficiency and professionalism.
  - Ensure all administrative operations comply with relevant laws and regulations, including GDPR and employment laws.
  - Update employees on any policy changes and provide training where necessary.
• Project Support:
  - Provide administrative support to project managers, including document preparation and scheduling.
  - Assist with the preparation of project proposals, reports, and contracts.
  - Maintain up-to-date records of project timelines and deliverables.
• Technology and Systems Management:
  - Oversee the office’s IT infrastructure, including hardware, software, and communications systems.
  - Liaise with IT support to resolve technical issues and implement system upgrades.
  - Ensure employees are trained in using office systems effectively.
• Human Resources Support:
  - Coordinate recruitment and onboarding processes for office staff.
  - Maintain personnel files, ensuring confidentiality and compliance with regulations.
  - Assist with performance reviews and employee development programs.
• Problem-Solving and Decision-Making:
  - Address and resolve operational issues in a timely manner.
  - Identify areas for improvement and implement solutions to enhance productivity.
  - Act as a key decision-maker for administrative processes in collaboration with senior management.

Qualifications and Skills:

- Experience:
- Minimum 3 years of office management experience, preferably within the construction or related industry. Relevant qualifications in management, customer service, or a related field are advantageous. Strong knowledge of customer service principles, practices, and tools.

- Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and office management software.
- Leadership and team coordination skills.
- Knowledge:
- Familiarity with construction industry operations, documentation, and compliance.
- Understanding of budgeting and financial management.
- Personal Attributes:
- Detail-oriented with strong problem-solving skills.
- Ability to work under pressure and meet deadlines.
- Adaptable and proactive in addressing challenges.

Working Hours:

Standard hours are typically Monday to Friday, 7:30 AM to 4:30 PM, with occasional overtime or weekend work depending on the project and weather conditions

Job Category: Office Manager

Job Type: Full Time

Job Location: United Kingdom

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