Project Executive

About the role:

We're looking for a Project Executive who thrives in a fast-paced environment, loves getting stuck into logistics, and has a customer-first mindset.

This is an exciting opportunity to join our Event Operations Team, where you’ll play a key role in planning and executing small to medium scale events and supporting larger, high-impact projects. From initial briefing through to on-site delivery, you’ll help ensure each touchpoint of the attendee journey is smooth, professional, and full of personality!

Key Responsibilities:

• Relationships are everything. Building and maintaining relationships with customers, suppliers and your co-workers is paramount.
• Be the driving force behind the delegate experience – from registration to post-event follow-up – using tools such as Aventri and WordPress.
• Deliver smaller events from start to finish, taking full ownership of project logistics, seamlessly coordinating everything from travel arrangements to venue coordination.
• Supporting larger-scale productions.
• Manage event budgets of up to £50,000 with accuracy and care.
• Collaborate with clients, suppliers, and internal teams to ensure every event is seamless and on brand.
• Maintain clear communication with stakeholders and keep them updated on progress, timelines, and next steps.
• Create and manage detailed project plans and task lists using Asana.
• Support the preparation and distribution of delegate communications, ensuring timely and clear updates.
• Handle multiple projects simultaneously, maintaining control under pressure and adapting quickly when things change.
• Ensure every project reflects our ‘celebrity service’ ethos – where the customer always comes first.

Personal Specifications

A positive, proactive attitude – you’re a team player who keeps energy high and morale even higher.

Confidence in handling budgets and understanding basic financial processes (training on VAT/TOMS/Hotel Billback will be provided).

A highly organised and detail-oriented mindset, with the ability to prioritise, multitask and manage deadlines.

Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Slides).

At least 1 year’s experience in an events agency with exposure to UK and international venues.

Excellent communication skills – verbal, written, and listening – with the ability to build trust and rapport quickly.

A calm, solution-focused approach when things change – because they will.

We would love to hear from candidates who demonstrate awareness of sustainability and contribute to promoting environmentally and socially responsible practices within their role