Governance and Support Manager

JOB DESCRIPTION

Title of post: Governance and Support Manager

Full time or part time: Part time, 24 hours per week.

Contract type: fixed term, one year.

Salary: £17 - £20 per hour.

Principal Location of work: Home work (occasionally required to attend elsewhere)

Immediate line manager: Chair of IY(UK) Ltd

Reports to: Chair of IY(UK) Ltd

Qualifications required for the post: A-levels (or equivalent) or significant relevant experience

Essential requirements:

• Excellent interpersonal and communication skills.
• Experience and knowledge of using Microsoft Excel and Word.
• To have experience of using various forms of office software, inc. Zoom.
• To have a flexible approach to working.
• To have good organisational and prioritisation skills.
• To be able to work to strict deadlines.
• To be aware of and abide by Data Protection Regulations.
• To be able to work independently and as part of a team.

Desirable requirements:

• Previous experience in a similar role.
• Knowledge and/or experience of Iyengar yoga.

Overall purpose of post:

• To support the Chair, Deputy Chair, Secretary, and Deputy Secretary to ensure the efficient working of IY(UK) Limited and to act as a first point of contact where appropriate.
• To manage the administrative workings of Board, Executive Council and General meetings.
• To ensure the Committee List spreadsheet and Complete Guide documents are kept up-to-date.
• To support recruitment processes.
• To review and approve events uploaded by teachers for the IY(UK) website.

IYENGAR YOGA (UK) LTD Registered office address (not for correspondence): Suite 3, 1 – 3 Warren Court, Park Road, Crowborough, East Sussex, TN6 2QX. Registered in England and Wales No. 7827245.

Main Duties:

Communication

1. To be the first line of communication for enquiries to the Board that are not directed to an individual.
2. Inbox Management - Daily checking of emails from colleagues and organisation members, as well as more rarely the public, and forwarding to the relevant recipient as appropriate.
3. Drafting and circulating electronic newsletters to Teachers and to Members.
4. Liaising with external organisations e.g. venues for Executive Council in-person meetings

Committee Work

1. With the IY(UK) Secretary, monitor Standing Committee terms of office, liaising with the Committee/s directly to advise of any upcoming changes.
2. On occasion and at the request of the IY(UK) Chair, provide administrative support to the Standing Committees.

Secretarial

1. EX, Board and General meetings – organising meeting dates. Working with the Chair, Deputy Chair and Secretary in drawing up agendas, distributing papers, and writing minutes.
2. To ensure all filing systems and other records are accurate and up-to-date.
3. To contribute to the development and implementation of administrative procedures to support IY(UK) Ltd.
4. Other duties as reasonably required to provide an efficient service to IY(UK) Ltd.

IYENGAR YOGA (UK) LTD Registered office address (not for correspondence): Suite 3, 1 – 3 Warren Court, Park Road, Crowborough, East Sussex, TN6 2QX. Registered in England and Wales No. 7827245.

Person Specification

Title of post: Support Manager

Specification Essential Desirable

1. Education/Training A-levels (or equivalent qualification) or significant relevant experience
2. Relevant Previous relevant administrative Experience experience
3. Experience of successfully working to strict deadlines
4. Experience and knowledge of Document Management and Document Management systems
5. Experience and Knowledge of Microsoft Office, esp. Word and Excel, Zoom, Mailchimp, WordPress and Microsoft Forms
6. Knowledge and understanding of Iyengar yoga UK (Ltd), its purpose and lineage
7. Relevant Ability to work effectively on own initiative and as part of a team
8. Strong written and oral communication skills
9. Strong interpersonal skills
10. Good organisational and time management skills
11. Demonstrable numeracy and data analysis skills
12. To be able to manage and improve processes.
13. Ability to prioritise
14. Demonstrable IT skills with an ability to use software packages appropriate to an office environment, e.g. Word, Excel
15. Special Ability to handle confidential material
16. Requirements A flexible approach to duties

IYENGAR YOGA (UK) LTD Registered office address (not for correspondence): Suite 3, 1 – 3 Warren Court, Park Road, Crowborough, East Sussex, TN6 2QX. Registered in England and Wales No. 7827245.