Club Administrator

🔒 Confidential Employer
Posted 13 January 2026
LOCATION
Not specified
TYPE
Part-time
LEVEL
Entry-level
CATEGORY
Administrative
This employer holds a UK Home Office sponsor license — sponsorship for this specific role is at the employer’s discretion

SKILLS

Administration Financial Reporting Microsoft Excel Microsoft Word Customer Service Meeting Minutes Membership Management

FULL DESCRIPTION

Job Title: Club Administrator

Company: [Employer hidden — view at passion-project.co.uk]

Salary: £250 per calendar month

Work Type: Hybrid

Job Type: Part-time

Experience Level: Entry-level

Contact: [contact hidden]

Job Description

Job Title Club Administrator

Reports to Club President

Direct Reports None

Days/Hours 30 hours per calendar month with no set hours. Flexibility essential however tasks could easily be worked round existing factors.

Salary £250 per calendar month (based on £7.50 per hour & 30 hours per month). Month to month there may be highs and lows in workload to suit sporting seasons therefore this is factored into monthly hours flexibility.

Overview of The Club Administrator will be employed by [Employer hidden] whose main function Role will be to look after the general administration side of the club by covering such roles as Club Secretary, Treasurer and Membership Convenor.

They will be generally be responsible for arranging and minuting monthly board meetings, working with club accountant to compile monthly accounts, process staff salary payments via payroll consultant and manage online membership portal and membership updates to section leads.

Accountabilities

  • Send out notice, attend and minute monthly board meetings.
  • Send out notice, attend and minute annual AGM.
  • Manage club mail and circulate as required.
  • Collate news items, produce and issue quarterly newsletter.
  • Work with club accountant to produce monthly accounts.
  • Work with club payroll consultant to process staff monthly payments.
  • Process and pay invoices / payments as required.
  • Work with club convenor and bar manager to co-ordinate financial information going to club accountant.
  • Issue membership renewal notices annually.
  • Oversee online membership portal and provide regular updates to sections (Key months October and June).
  • Chase non-paying members in conjunction with sections.
  • Issue membership cards.
  • Input to all media platforms including website and social media to keep current in conjunction with Media manager, website manager and club convenor.

Person Specification

  • Flexibility with working hours with no set hours.
  • Excellent management and customer service skills.
  • Good IT skills with experience in Microsoft packages including word and excel.
  • Administration and financial reporting experience.
  • Able to react to issues as they arise.
  • Self-motivated.
  • Professional appearance and attitude and able to represent the club.

Apply to Club President – [contact hidden].

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