Maintenance Administrator

Maintenance Administrator

[Employer hidden] is seeking an experienced administrator to work in our maintenance team at our offices in Poole. The ideal candidate will have experience in a similar role.

Experience of working within a team as well as independently in a very busy office environment is also required along with the ability to make decisions whilst working under pressure.

Key Responsibilities

• Working alongside the Group Business Analyst assisting with the day-to-day administration of the Maintenance Department
• Scheduling appointments for our engineers for current contracts and emergency call outs
• Preparing Job Packs for engineer visits
• Arranging Credit Accounts/Payments with the Accounts Department
• Sales order processing and invoicing from engineers' job sheets
• Remedial works quote preparation
• Using Servicelife to record all site history
• Generating monthly reports
• Answering phones and responding to internal and external emails
• Booking Hotels/Van Services and managing ‘Van Stock’ and returns
• Other duties as and when required

Candidate Requirements

• Previous experience in a similar role is desirable. Preferably in a busy SME environment
• Excellent numeracy and ICT skills
• Strong communication skills and the ability to liaise with colleagues and external contractors
• Organised, high attention to detail and the ability to work well both independently and as part of a team