Conveyancing Administrator
SKILLS
FULL DESCRIPTION
Tasks: Support the conveyancing team with essential admin tasks and manage property transactions.
Company: Join a dynamic legal firm in Surrey with a focus on teamwork.
Benefits: Competitive salary, professional development, and a supportive work environment.
Why this job: Kickstart your career in law while making a real impact on property transactions.
Qualifications: Strong organisational skills and previous experience in legal administration.
Other info: Great opportunity for growth in a fast-paced legal setting.
Conveyancing Administrator
The Conveyancing Administrator provides essential administrative support to the conveyancing team, ensuring the smooth and efficient progression of residential and/or commercial property transactions. This role involves managing files and documentation, liaising with clients and third parties, and ensuring compliance with all legal and regulatory requirements.
Key Responsibilities of a Conveyancing Administrator
- File Management: Open, maintain, and close conveyancing files in line with firm procedures. Ensure all files are accurate, up to date, and properly documented.
- Document Preparation: Draft, prepare, and process legal documents, contracts, and forms relating to property transactions. Assist conveyancers with documentation throughout the transaction lifecycle.
- Client Communication: Handle incoming calls and emails from clients in a professional and timely manner. Provide regular updates on case progress and respond to routine queries.
- Third-Party Liaison: Communicate with solicitors, estate agents, mortgage lenders, and local authorities. Chase outstanding documentation and information to support transaction progress.
- Compliance & Risk Management: Ensure all transactions comply with property law, anti-money laundering regulations, and internal policies. Assist with client due diligence and compliance checks.
- Administrative & Systems Support: Accurately input and update information on the firm’s case management system. Maintain electronic and paper records in line with data protection requirements.
- Financial Administration: Assist with invoicing, completion statements, and payments. Support the conveyancing team with basic accounts and billing administration.
- Reporting: Prepare progress reports for conveyancers and management when required.
Skills & Qualifications:
- Strong organisational and administrative skills.
- Excellent attention to detail and accuracy.
- Clear and professional communication skills, both written and verbal.
- Proficient in Microsoft Office and conveyancing case management systems.
- Good understanding of conveyancing processes and property law principles.
Essential Experience:
- Previous experience in a conveyancing or legal administration role.
- Knowledge of residential and/or commercial property transactions.