Proposal Manager

CAREERS

PROPOSAL MANAGER

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An exciting opportunity has arisen for a Proposal Manager to join a leading FM and Infrastructure Service Company, operating across the UK. The ideal candidate will be a strategic thinker and excel at managing tenders from start to finish.

ABOUT [Employer hidden — view at passion-project.co.uk] SERVICES

[Employer hidden] Services deliver facilities management and infrastructure support services to organisations across the UK. Recognised for our quality delivery combined with a personal touch, customers trust us to comply, maintain and sustain their properties.   With contracted projects spanning diverse sectors including retail, NHS, schools, and care homes, [Employer hidden] Services offers a vibrant environment where your expertise will have a meaningful impact on our customers’ business world.

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DUTIES

• Track and oversee all bids and bids for projects throughout the company
• Request bids from portals, vendors, subcontractors, and contractors for services
• Identify relevant bids through portal notification/ searches and notify relevant members of staff
• Prepare bids, bids summaries, bid packages, and bid documents
• Manage tender workload
• Assist in the completion of supplier questionnaires throughout the business
• Compile and analyse bid data
• Assist in contract / tender negotiation
• Presentations in relation to interview
• Provide direction to management, staff, and vendors regarding bid processes and communications
• Manage the whole bid process from identification of bid, to upload and post tender interview, clarifications
• Proactively seek feedback regarding bid procedures and services
• Liaise with relevant departments to compile all information including finance, training, health and safety and projects to ensure successful completion
• Work closely with management, staff, and vendors to ensure smooth bidding procedures
• Work closely with management staff to compile the commercial element and ensure a compliant bid

RESPONSIBILITIES

• Research, compile, and analyse project requirements, specifications, and bid packages, and summarise key findings and risks for project team review
• Analyse bid packages, conduct bid evaluations, and host at bid launch
• Manage bid distribution, including primary distribution of bid packages, as well as distribution of bid packages to subcontractors and vendors
• Promote and maintain positive relationships with project stakeholders
• Write a comprehensive bid response to all questions
• Update and maintain project calendars
• Coordinate the bid clarifications and management of resources for completion
• Create and maintain bid library and tender files
• Maintain tender email account and portal requirements including registration and maintenance
• Perform other duties as assigned

Minimum of 5-7 years of construction industry experience, with at least 3 years of experience, ideally in mechanical, electrical and building industry

REQUIREMENTS AND SKILLS

• (ideally) Minimum of 5 years’ successful experience in a bid management role
• Ability to communicate effectively with various departments
• Manage the whole tender process
• Ability to be forthcoming and creative to enable full compliant tender completion
• Ability to manage multiple submissions across divisions at one time