Facilities and Project Assistant

Facilities and Project Assistant

Our client is currently looking to recruit a Facilities and Projects Assistant on an initial 6 month contract

Facilities and Projects Assistant
Central London
£20 per hour inside IR35

We are looking for a proactive and highly organised Facilities and Projects Assistant to join the team. This role is vital in supporting the Facilities Manager (FM) in delivering seamless facilities services and ensuring an excellent experience across our spaces.

Main Purpose of the Role: To provide administrative and operational support to the Facilities Manager in the processing of equipment and furniture requests, purchasing, budget tracking, and the coordination of filming and events in library spaces. The postholder will also support effective communication around maintenance work to minimise disruption to library users.
Key Responsibilities:

• Monitor and assist with facilities maintenance issues, ensuring follow-up on requests that fall outside Estates/Library Services SLA targets.
• Manage and process online equipment and furniture requests from staff in coordination with the FM.
• Handle purchasing processes for furniture and equipment as directed.
• Coordinate removal services as required.
• Support the day-to-day oversight of the maintenance and facilities budget, including liaising with suppliers.
• Draft and publish internal communications, including monthly facilities updates, project news, and staff blog content.
• Assist in managing requests for filming, photography, and events within Library Services spaces, coordinating with internal and external stakeholders.
• Help manage processes for issuing and tracking keys and card access.

Ideal Candidate Profile:

• Excellent administrative and organisational skills.
• Strong communication skills—both written and verbal—with an ability to produce clear, informative content.
• Experience in facilities, estates, library services, or similar operational environments is desirable.
• Ability to manage multiple tasks, prioritise effectively, and work both independently and collaboratively.
• Comfortable liaising with a wide range of stakeholders, including suppliers, contractors, academics, and professional staff.
• A flexible and solutions-focused approach to supporting day-to-day operations.

This is an exciting opportunity to play a key supporting role in ensuring the smooth running of library spaces and facilities.