Office Admin Manager

Summary

We are seeking a highly organised and efficient Office Admin Manager to oversee our administrative operations. This role is pivotal in ensuring that our office runs smoothly and effectively, supporting various departments and managing administrative staff. The ideal candidate will be a leader, problem solver, and an excellent communicator.

• Oversee the day-to-day operations of the office, ensuring that administrative functions are carried out efficiently.
• Manage and supervise administrative staff, including delegation of tasks, training, and performance evaluations.
• Manage office supplies, equipment, and facilities to ensure resources are allocated appropriately and maintained to high standards.
• Provide executive support where necessary, including managing schedules, arranging meetings, and handling confidential documents.
• Assist in budget preparation and manage office expenditures within the allocated budget. Oversee the processing of invoices and tracking of expenses.
• Ensure all office operations comply with legal and company policies. Develop and implement office policies and procedures to improve efficiency.

Key Responsibilities:

• Office Management: Oversee the day-to-day operations of the office, ensuring that administrative functions are carried out efficiently.
• Staff Supervision: Manage and supervise administrative staff, including delegation of tasks, training, and performance evaluations.
• Resource Management: Manage office supplies, equipment, and facilities to ensure resources are allocated appropriately and maintained to high standards.
• Administrative Support: Provide executive support where necessary, including managing schedules, arranging meetings, and handling confidential documents.
• Financial Oversight: Assist in budget preparation and manage office expenditures within the allocated budget. Oversee the processing of invoices and tracking of expenses.
• Compliance and Procedures: Ensure all office operations comply with legal and company policies. Develop and implement office policies and procedures to improve efficiency.

What We Need from You:

• A Bachelor’s degree in Business Administration, Management, or a related field.
• Professional certification in office management or administrative services is a plus.
• Excellent organisational and leadership skills.
• Strong communication and interpersonal skills, capable of maintaining strong relationships.
• Proficient in managing budgets and office resources.
• High level of discretion and confidentiality.
• Proactive, responsible, and attentive to detail.
• Ability to multitask and prioritise tasks efficiently.
• A problem-solver with the ability to make decisions under pressure.
• Proven experience as an Office Manager, Front Office Manager, or Administrative Manager.
• Extensive experience handling administrative responsibilities and executive support tasks.