Administrator
SKILLS
FULL DESCRIPTION
Summary
The Administrator is responsible for implementing administrative and financial standards, assisting in the development of administrative and financial practices, and evaluating standards of administrative and financial competence. Responsibilities include maintaining administrative and financial skills, providing administrative and financial services, and supervising related services within the company.
- Key Responsibilities/Duties: Implement actions to meet and maintain administrative and financial standards, Assist the development of the philosophy, goals and objectives for the administrative and financial practice, Evaluate standards of administrative and financial competence
- Core Skills: Communication Skills, Accountancy Skills, Organisational Skills, Problem-solving Skills, Financial Invoicing, File Management, Administrative Processes
Role Details
Administrator
The Registered Manager
· Implement actions to meet and maintain administrative and financial standards · Assist the development of the philosophy, goals and objectives for the administrative and financial practice · Evaluate standards of administrative and financial competence
The service’s premises, but you may be required to work from other locations at the discretion of the company and with appropriate notice.
Monday to Friday, 9am to 5pm or as directed by the manager.
Responsibilities and Duties of the Job
The Administrator’s responsibilities include but are not limited to the following: · To maintain administrative and financial skills at a current level and undertake such training and development as may from time-to-time be required to maintain that currency of practice · To provide administrative and financial services for the company in accordance with current best practice · To supervise the administrative and financial services within the company in accordance with agreed standards, legislative requirements, relevant regulations, in line with accepted best practice and within the financial plans agreed from time-to-time
Working with Others
· Develop effective working relationships with other employees · Support the effective resolution of team conflicts · Work to establish effective employer/employee relationships
Other Duties
Other duties and responsibilities to be undertaken may include any (or all) of the items in the following list: · Cooperate with the implementation, evaluation, orientation and induction of all new employees · Be responsible for promoting and safeguarding the welfare of those individuals supported by the service · Promote a positive image for the people and employees of the company
Personal and Professional Development
· Seek opportunities for personal and professional growth
Person Specification
Specific Requirement for Qualifications
Vocational qualification/HNC/City & Guilds qualification in administrative processes
Specific Requirement for Skills
Communication Skills
Participate in the maintenance of the company’s management information systems
Ensure people’s monthly invoices are sent timeously, recording the receipt of payments
Systematically process the financial invoicing to the paying authority
Attend meetings of service users and relatives to answer any questions they may have
Problem-solving Skills
Systematically solve day-to-day problematical issues which arise
Accountancy Skills
Ensure accurate accounts are kept of all financial transactions
Audit records to ensure compliance with company policies and ensure that service users’ rights are protected
Organisational Skills
Maintain service users’ files, ensuring all documents are obtained following company policy
Maintain staff files, ensuring all documents are obtained following company policy
Formulate an annual planner of the various billing dates and dates of meetings
Audit all administrative functions of the company’s quality assurance systems to ensure the service is fully compliant
Knowledge
Knowledge of financial processes within local authorities
Specific Requirement for Skills
Disposition/Personal Attributes
Specific Requirement for Previous Experience
Experience of working with people who have additional support needs
Experience of working in a similar role
Experience of working in a similar environment
Developing and managing a concise filing system
Specific Requirement for Immunisations/Vaccinations
Area
Working Together · Involve service users, families, external agencies and colleagues · Speak up when things go wrong
Respect and Dignity
· Understand person-centred care and can demonstrate treating people as individuals and respecting choices · Promoting independence and encouraging appropriate risk taking
Everybody Counts
· Ensuring no one is discriminated against or excluded · Understand human rights and impact on care delivery · Facilitating people to ‘speak up’ about concerns and acting upon them
Commitment to Quality of Care
· Striving for quality in everything we do recognising and understanding what quality in care means for people using the services · Being accepting about criticism and focusing on improvement · Being open to new opportunities for learning and identifying the limits of skills and knowledge
Compassion
· Treating people with kindness · Understanding the importance of empathy in all areas of employment · Understanding the values of others and always providing a caring service
Improving Lives
· Focus on how things could be done better and sharing ideas · Understanding of wellbeing and what is important to people using the service · Improving outcomes for people · Ensuring appropriate services are provided for people using the services
Office Administrator
5+ years of experience Driving license required
151 Chatteris Avenue Romford RM3 8JY
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