Admin Officer
SKILLS
FULL DESCRIPTION
Summary
1Ace Training is currently looking for an experienced, full-time Administrator to join our office in East London. This role requires a positive, self-motivated, friendly, and proactive individual to join a growing and dynamic company. The Administrator will ensure learner files remain compliant, maintain compliance dashboards, participate in recruitment, handle communications with learners and partners, take minutes of meetings, write letters, maintain accurate records, provide advice on course options, and offer general administrative support.
Key Responsibilities:
- Ensuring that learner files remain compliant and chasing up key documents as and when required.
- Maintaining and updating compliance dashboards.
- Taking part in the recruitment selection process, handing out application forms to applicants, ensuring that they are all fully vetted, screened and as well as ensuring that training requirements and needs are met continuously.
- To assist with and/or take responsibility for confirmation of documents and undertake any house-keeping exercises where necessary.
- Answering telephone calls, emails and liaising with learners, and our partners.
- Taking minutes of meetings;
- Writing letters.
- To maintain accurate records in accordance with requirements, ensuring compliance and maintenance of relevant systems.
- Provide advice and guidance on course options to applicants and potential applicants verbally and in writing. Deal with all internal and external queries concerning the progress and status of an application.
- Provide a quality, customer focussed first line, advisory and information service, giving initial support and guidance on admissions policies and procedures.
- Carry out initial checks on applications for a portfolio of courses, (including but not limited to minimum entry requirements, criminal convictions, multiple application identification, immigration checks).
- Invigilate all assessments taking place in the assessment centre and offering support to applicants if required and support the staff member conducting interviews.
- Providing the reports as and when required.
- Providing general administrative support to the office.
Core Skills and Qualifications:
- Proficiency in Microsoft Office Suite.
- Hands-on experience with office equipment (e.g. printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
Company Description
1Ace Training is providing quality training and courses to aspiring candidates to enhance their futures.
Job description
1Ace Training is currently looking for an experienced, full-time Administrator to join our office in East London. 1Ace Training is a well-established and expanding training company that has been providing courses to learners and helping them to achieve their career goals.
This represents a great opportunity for the right individual, who will be positive, self-motivated, friendly, and proactive to join a growing and dynamic company and help steer our East London office to further growth.
The Administrator’s main duties will include:
- Ensuring that learner files remain compliant and chasing up key documents as and when required.
- Maintaining and updating compliance dashboards.
- Taking part in the recruitment selection process, handing out application forms to applicants, ensuring that they are all fully vetted, screened and as well as ensuring that training requirements and needs are met continuously.
- To assist with and/or take responsibility for confirmation of documents and undertake any house-keeping exercises where necessary.
- Answering telephone calls, emails and liaising with learners, and our partners.
- Taking minutes of meetings;
- Writing letters.
- To maintain accurate records in accordance with requirements, ensuring compliance and maintenance of relevant systems.
- Provide advice and guidance on course options to applicants and potential applicants verbally and in writing. Deal with all internal and external queries concerning the progress and status of an application.
- Provide a quality, customer focussed first line, advisory and information service, giving initial support and guidance on admissions policies and procedures.
- Carry out initial checks on applications for a portfolio of courses, (including but not limited to minimum entry requirements, criminal convictions, multiple application identification, immigration checks).
- Invigilate all assessments taking place in the assessment centre and offering support to applicants if required and support the staff member conducting interviews.
- Providing the reports as and when required.
- Providing general administrative support to the office.
The Administrator’s role is a key role in the Company that will require the post holder to ensure the smooth running of the office. In order for the Administrator to perform effectively, the successful applicant will have had previous experience and will also possess the following key attributes, which must be demonstrated at interview.
Essential Skills:
- Proficiency in Microsoft Office Suite.
- Hands-on experience with office equipment (e.g. printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
Desirable Experience:
Strong preference will be given to applicants with at least one year’s experience of working in office administration.
Part-Time Hours
37.5 per week