Paralegal/Executive Assistant

Paralegal/Executive Assistant - Energy Startup

Our client, a fast-growing international sustainability start up, is seeking an executive assistant to join their London team. This position is a great way to hone administrative skills, whilst working in a team utilising artificial intelligence to reduce energy consumption and help clients achieve their net zero ambitions.

The role

• Providing commercial legal support to help business divisions achieve their business plans and manage existing and new commercial contracts
• Supporting the legal team in reviewing and negotiating a broad spectrum of commercial contracts. Examples include service agreements, event / hire agreements, advertisement and competition T&Cs, and data protection and confidentiality agreements
• Supporting the business with GDPR compliance and managing any data breaches
• Assisting in managing GDPR compliance at head office level, including updating and managing data breach register
• Management and oversight of business projects
• Producing timelines and reviews of projects
• Assist with the administration and managing of transaction processes generally
• Attending meetings with CEO and recording minutes.
• Extensive calendar and diary management
• Managing CEO’s email inbox and sending responses
• Coordinating schedules, meetings, and appointments
• Arranging travel and booking accommodation
• General administrative support
• Preparing memos, letters, invoices, statements and other documents
• Liaising with clients, colleagues and other EAs
• Taking meetings and reporting back with actions
• Involvement with interviewing, hiring and training staff
• Maintaining and monitoring budgets and expenses
• Arranging dinners, social events and public appearances
• Researching new business ventures or projects

Required Skills

• Drafting, writing and research skills
• Exceptional organisational and diary management skills
• High levels of flexibility and adaptability
• Flawless communication and presentation skills, both written and verbal
• Excellent telephone manner
• The ability to multitask and prioritise an everchanging workload
• The ability to work under pressure and reach deadlines
• Problem-solving and decision-making skills
• The ability to work autonomously
• The ability to determine which emails, reports, telephone calls etc need to reach your boss and which do not
• Strong business, legal and commercial acumen
• The ability to communicate with and present to senior management and executives
• The ability to build relationships at all levels across the business and with external contacts
• Experience using the full Microsoft Office suit

Interested? Submit your application now